Department: Finance | Heerlen, The Netherlands
Job Description Summary
Within Braden Group we are looking for a new Accounts Payable Administrator for full-time employment. As an Accounts Payable Administrator you will be responsible for processing purchase invoices and employee expense reports, as well as initiating the corresponding payments. To be successful on this role, you naturally get energy from a dynamic environment and embrace change to improve as an organisation. Together with the other Accounting team members you ensure that everything related to the administration is properly registered and administrated. In order to achieve this, good teamwork and alignment between various colleagues and departments is very important.
Essential Functions
- Accounts Payable documents scanning and maintain reporting (KPI’s).
- Scanning of invoices using Document Management Application Program (Xtendis).
- Enter invoices in accounting ERP system for payments ensuring correct approval,
- coding and matching.
- Coordinate with vendors regarding invoicing and payment inquiries and discrepancies in a timely and professional manner.
- Communicate with other departments (purchasing/project managers) on matching and approval of documents.
- Perform tasks needed for monthly and year end closing reporting.
- Processing and reporting of intercompany invoicing.
- Processing of Cash and Credit Card expense reports using cloud based automation Application Program (Concur).
- General ledger accounts reconciliation using software Application Program (Blackline).
- Participate in departmental process improvement initiatives.
- Ensure compliance to Company policies and procedures.
- Participate in departmental process improvement initiatives.
Perform other related duties as required and assigned.
Skills & Abilities
- Extensive knowledge of MS Word, MS Excel, MS Outlook. Preferred knowledge of Xtendis and Blackline. Knowledge of ERP systems (such as Epicor, SAP or Oracle).
- Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
- Good knowledge of English is required, German is an advantage.
We are looking for someone
- Highly organised, strong attention to detail and a high level of accuracy.
- Uses resources effectively to generate solutions; takes initiative when resolving problems.
- Ability to work well with others and to interact with individuals at all organisational levels; conducts self in polite and professional manner.
- Demonstrates a motivation to provide fast, accurate and complete customer service at all times to all employees and management.
- Ability to meet deadlines and handle multiple tasks and projects.
- Strong analytical skills.
- Good written and verbal communication skills.
- Able to handle confidential and sensitive matters.
- Capable to work independently, but is also used to work in a team.
- Motivated to learn, willing to take training lessons, improve skills.
Must have
- A relevant diploma level 4 MBO (financial/administrative) / MBO working and thinking level.
- Minimum of 3 years of experience in a similar function within an international environment.
- Based in Heerlen, Netherlands