Title: Logistics Coordinator

Business Unit/Department: Business Support Service Procurement

Position reports into: Manager of Projects – UK

Location: Cramlington, UK

Summary

Responsible for the execution of requested logistics (internal and external), transport orders and related shipping documents.

Essential job functions

• Act as a first point of contact for both the business and the external service providers for all shipping requirements
• Issues enquiries and/or purchase transport orders with the limits of delegated authority and in accordance with division policies and procedures.
• Organizes transportation within the requested delivery time and in accordance with division policies and procedures.
• Ensures economical and timely methods of materials in and out of packing facility.
• Receives and distributes the required transport (customs) documentation: packing lists, bills of lading, certificates of origin, marking instructions, MRN, EXA etc.
• Keeps and traces records of forwarders for on time deliveries.
• Advises subcontractors on deliveries and checks that all goods were accurately received.
• Coordinates and administers customs related issues.
• Monitors progress against required schedules and keeps colleagues and other departments advised.
• Checks and approves incoming invoices (transport related) with regard to compliance and correctness.
• Entry of packing information into customer notification system like Kanlog (Siemens), WMSA (General Electric) etc (Excel skills required).
• Works closely together with Buyer and Project managers.
• Assists management in ensuring efforts are made to achieve department objectives efficiently.
• Participates in departmental process improvement initiatives.
• Accepts work assignments that could require additional training.
• Performs other essential tasks as assigned.
• Willingness to travel occasionally when required.
• Weekly visit to the packing facilities locally to monitor progress/status.

Skills and abilities

• Excellent understanding of Incoterms.
• Knowledge of import / export process / Duties and Tariffs.
• Excellent computer skills, i.e. Word, Excel, Outlook, PowerPoint and ERP.

Behavioural skills

• Demonstrates a motivation to provide fast, accurate and complete customer service at all times.
• Ability to work well with others and to interact with individuals at all organizational levels; conducts self in polite and professional manner.
• Uses resources effectively to generate solutions; takes initiative when resolving problems.
• Highly organized, strong attention to detail and a high level of accuracy.
• Strong communication and negotiation skills.
• Ability to meet deadlines in a busy, fast paced environment and ability to switch rapidly between tasks.
• Is flexible, reacts to changes productively and is able to set priorities.
• Able to work independently as well as in a team.
• Motivated to learn, willing to take training lessons, improve skills.

Education / Experience

• Demonstrable Logistics environment as either a Lead or Point of contact for the business
• Has experience in a logistics environment; preferably gained in a technical/engineering environment.
• Has experience with monitoring suppliers and custom-related matters: export and import documentation, certificates of origin/EUR 1 etc.