Logistics Coordinator

Title: Logistics Coordinator

Business Unit/Department: Business Support Service Procurement

Position reports into: Manager of Projects – UK

Location: Cramlington, UK



Responsible for the execution of requested logistics (internal and external), transport orders and related shipping documents.


Essential job functions

  • Act as a first point of contact for both the business and the external service providers for all shipping requirements
  • Issues enquiries and/or purchase transport orders with the limits of delegated authority and in accordance with division policies and procedures.
  • Organizes transportation within the requested delivery time and in accordance with division policies and procedures.
  • Ensures economical and timely methods of materials in and out of packing facility.
  • Receives and distributes the required transport (customs) documentation: packing lists, bills of lading, certificates of origin, marking instructions, MRN, EXA etc.
  • Keeps and traces records of forwarders for on time deliveries.
  • Advises subcontractors on deliveries and checks that all goods were accurately received.
  • Coordinates and administers customs related issues.
  • Monitors progress against required schedules and keeps colleagues and other departments advised.
  • Checks and approves incoming invoices (transport related) with regard to compliance and correctness.
  • Entry of packing information into customer notification system like Kanlog (Siemens), WMSA (General Electric) etc (Excel skills required).
  • Works closely together with Buyer and Project managers.
  • Assists management in ensuring efforts are made to achieve department objectives efficiently.
  • Participates in departmental process improvement initiatives.
  • Accepts work assignments that could require additional training.
  • Performs other essential tasks as assigned.
  • Willingness to travel occasionally when required.
  • Weekly visit to the packing facilities locally to monitor progress/status.


Skills and abilities

  • Excellent understanding of Incoterms.
  • Knowledge of import / export process / Duties and Tariffs.
  • Excellent computer skills, i.e. Word, Excel, Outlook, PowerPoint and ERP.


Behavioural skills

  • Demonstrates a motivation to provide fast, accurate and complete customer service at all times.
  • Ability to work well with others and to interact with individuals at all organizational levels; conducts self in polite and professional manner.
  • Uses resources effectively to generate solutions; takes initiative when resolving problems.
  • Highly organized, strong attention to detail and a high level of accuracy.
  • Strong communication and negotiation skills.
  • Ability to meet deadlines in a busy, fast paced environment and ability to switch rapidly between tasks.
  • Is flexible, reacts to changes productively and is able to set priorities.
  • Able to work independently as well as in a team.
  • Motivated to learn, willing to take training lessons, improve skills.


Education / Experience

  • Demonstrable Logistics environment as either a Lead or Point of contact for the business
  • Has experience in a logistics environment; preferably gained in a technical/engineering environment.
  • Has experience with monitoring suppliers and custom-related matters: export and import documentation, certificates of origin/EUR 1 etc.

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